Dear Smarden Resident

SMARDEN EMERGENCY PLAN update May 2016

Thank you to everyone, individuals, local organizations and businesses, who responded to our survey in November. The response was excellent.  We will continue to welcome offers of skills and resources to enable us to cope in an emergency until other services, such as the police, NHS and Borough Council can attend.  This letter provides an update on progress.

We have established a Smarden Emergency Response Team:

John Atkins (Parish Council)   East Lake Barn, Vesper Hawk Lane TN27 8PU tel: 770736

Mike Barkway. 2 Meeting House, Water Lane TN27 8NR tel: 770243

Gill Bromley (Parish Council) 20 Ashenden, Water  Lane TN27 8RT tel: 770451

Paul Brooker, Heber Manse, Bethersden Rd TN27 8QU tel: 770231

Jocelyn Craig (Parish Council), The Old Post Office, The Street TN27 8QA tel: 770854

Keith de la Plain,3 Beult Meadow TN27 8PZ tel: 770454

David King, Kia Ora, Pluckley Road TN27 8NQ tel: 770400

Our plan has been developed in partnership with the Kent Resilience Forum, Kent Association of Local Councils, Ashford Borough Council and the Environment Agency.  Members of the Smarden Emergency Response Team will seek to lead local community action if an emergency situation arises eg flood, fire, devastation due to high winds, prolonged loss of power, flu pandemic etc.  Please note that an emergency is an event or situation which threatens damage to human welfare or the environment.  We are not acting as emergency services but together with other members of the community, will do whatever we can to assist until they can take over. If you are aware of an emergency situation developing call 999 or contact another appropriate service before contacting us.

In the extremely rare event that an emergency occurs our plan provides us with the basics that we need to cope until the emergency services can take over.  It includes:

details of organizations and individuals who have volunteered to help including drivers, first aiders, caterers, engineers and people willing to give general assistance
lists of equipment, transport and supplies including camp beds,food, animal feed, hoses, heaters,  pumps, tents and 4-wheel drive vehicles
contact details for buildings which might serve as centres or shelters in an emergency including the Charter Hall, Churches, School and Youth Club

This information will be held in confidence and only used in an emergency.  In the event of an emergency we will communicate as best we can including door knocking where possible, notices in Post Office, Butcher’s and pubs, information on the Parish Council website etc.

One of our priorities will be to provide whatever support we can to our most vulnerable residents i.e. those who may need additional assistance in an emergency.  Should you wish your details, or those of someone in your household, to be included, please let us know.  There is no need for you to disclose any sensitive personal information.

We believe we can all do more to prepare for  and prevent emergencies at home..  For excellent guidance we recommend this website; click on the ‘What Should I do in an Emergency?’ handbook;  http://www.westkentccg.nhs.uk/services/emergency-handbook/

The final version of our plan will be available on the Parish Council website by the end of June at http://www.smardenpc.kentparishes.gov.uk. It will be reviewed annually or after any emergency.   If you would like any further information, or an opportunity to discuss things in more detail, then please feel free to contact a member of the Emergency Response Team.

John Lowings  (Chairman)

SMARDEN EMERGENCY PLAN:  REPLY SLIP

Please enter any particular skills you or anyone else in your household wishes to offer to help in an emergency in the tables below e.g. trained medical staff, certificated first aiders, nurses, paramedics, pharmacists, bereavement or other counselors, catering, clergy, engineers etc

Please continue overleaf or on a separate page if space below is not sufficient

Experience / Qualification

Name

Contact Details

Landline and mobile

Postal address and e-mail address

 

 

Please enter any equipment and resources you may have in the tables below e.g. blankets or other bedding, foodstuffs, animal feed, buckets, camp beds, chain saws, 4-wheel drives, gas cylinders, generators, hoses, JCBs, petrol and/or diesel, portable heaters, lamps, pumps, sandbags, sheets for bandages, solid fuel cookers, springs and wells, tarpaulins, tents, tractors and trailers, wood for burning or boarding up etc

Please continue overleaf or on a separate page if space below is not sufficient

Equipment / Resources

Name

Contact Details

Landline and mobile

Postal address and e-mail address

 

 

 

I would like the following details to be included in the ‘Vulnerable Persons/Groups’ section of the Community Emergency Plan.  This may include anyone who, due to their age, a medical condition or disability need special assistance or support.

Name of person

Address

Contact Details: landline and mobile

 

 

Signed declaration

Please ensure each person named above signs the declaration below

I give my consent for the above details to be made available to those responding to an emergency affecting our community. I understand that, in accordance with the Data Protection Act (1998), the information will be handled in the strictest confidence and will only be used in an emergency situation.

Signatures

 

Print Name

Date

Do you have any questions or comments about the Emergency Plan?

……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………..

Please return to Smarden Post Office Counter DURING NORMAL OPENING HOURS,  in the envelope provided, or to Gill Bromley, 20 Ashenden, Smarden, Ashford TN27 8RT by 31st December 2015.     THANKYOU

SMARDEN PARISH COUNCIL

November 2015

Dear Smarden Resident

Re: SMARDEN EMERGENCY PLAN

We are writing to let you know that we are producing an Emergency Plan for the village.

In most cases, emergencies are dealt with by the emergency services and other key responders, such as Environment Agency, health authorities, local authorities and utility companies, who all have well-rehearsed plans to deal with such situations.  However, there may be circumstances where the arrival of the emergency services and other responders could be delayed, or when essential utilities and highways access may be compromised.

In Smarden, emergency situations could include any of the following:

Flooding, heavy snow, or strong winds/trees down
fire
rail, air or motor vehicle accident

We experienced civilian deaths in bombing raids in 1942 and a major chemical spill in the 1960s and, while we hope that we never have to put our plan into action, we believe we need to be prepared for any situation.

In these circumstances, we are sure you will agree that it is important that our community can help itself until help arrives.  It will do this more effectively if it has a plan in place.  We have established a Smarden Emergency Response Team including the partners listed overleaf, and are now seeking offers of support.

We are particularly keen to hear from Smarden residents who have resources, equipment or skills (e.g. camp beds, 4×4 vehicles, tractors, chain saws, nurses or doctors), but any assistance will be gratefully received.  If you would like to volunteer, please could you complete the reply slip on page two of this letter and return it to us by 31st December.  On receipt one of us will contact you to discuss how best you can help.  We are requesting this on a voluntary basis; please feel free to ignore this letter if you do not wish to be involved.

Additionally, one of our priorities will be to provide whatever support it can to those members of our community who may be more vulnerable than others and who may need additional assistance in an emergency.  With this in mind, we are looking to maintain a list of ‘Vulnerable Persons/Groups’ in our Emergency Plan.  Should you wish your details, or those of someone in your household, to be included, please complete the relevant section of the attached reply slip.  There is no need for you to disclose any sensitive personal information and please be assured that, in accordance with the Data Protection Act (1998), the information will be handled in the strictest confidence and will only be used in an emergency situation by the Smarden Emergency Response Team, the emergency services or other key responders.

If you would like any further information, or an opportunity to discuss things in more detail, then please feel free to contact us on the details below.

Yours faithfully

Gill Bromley                                              Jocelyn Craig

770451 or gillbrom57@btinternet.com     770854 or jocelyncraig@talktalk.net

Smarden Emergency Response Team

Smarden Parish Council;  lead organisation

Smarden Afternoon Club;  over 50s organisation

Headcorn Airfield;  can provide specialist equipment and skills

Police Community Support Officer, Paul Moorey

Smarden Charter Hall;  key community building and Emergency HQ

Smarden Flood Warden, Keith de la Plain

Smarden Good Neighbour Scheme;  supports our most vulnerable residents

Smarden Post Office;  information point

Smarden School;  already has an emergency plan

Smarden W.I.;  provision of light refreshments,  comfort and care

Smarden Youth Club; key building

St Michael the Archangel Church; key building plus spiritual guidance, comfort and care

Zion Chapel; key building plus spiritual guidance, comfort and care