SMARDEN ENVIRONMENT GROUP

 

CONSTITUTION

 

1.   NAME

 

            The name of the Group is "Smarden Environment Group"

 

2.   OBJECTS AND POWERS

 

a.         The Group is established for the following objects:-

 

i.      To promote an awareness of and understanding of issues to do with the protection and improvement of the natural and built environment

       ii.   To encourage parishioners;

a. to strive towards adopting a more sustainable lifestyle

b. to reduce their carbon footprint

                c. to recycle, to re-use and to reduce the use of finite resources

 

b.         In furtherance of the said objects the Group has following powers:-

 

i.                    to raise funds by any lawful means and through any lawful activity and invite and receive contributions from any person or persons whatsoever 

ii.                  to do all such other lawful things as are necessary for the attainment of the said objects

 

3.   VOTING MEMBERSHIP

 

            All Parishioners of Smarden over the age of 18 shall be eligible to vote at General          Meetings of the Group

 

4.  OFFICERS

 

a.         At the Annual General Meeting  (AGM) the Group shall elect a Committee

b.         At their first Committee meeting (Post AGM CM)  following the AGM  the                Committee shall appoint a Chairman a secretary and a treasurer.

c.                  The Chairman and the Officers of the Group shall hold office until the next Post             AGM CM        but shall be eligible for re- election

d.         The Group shall appoint an auditor or independent examiner and may determine           his/her remuneration (if any)

e.         If any person by retirement or otherwise ceases to act in his or her office or (if      applicable) as auditor/independent examiner during the period between the Post    AGM Cms or  Annual General Meetings (as the case may be) his or her place shall     be filled by a person nominated by the Committee

 

5.  COMMITTEE

 

a.      Subject as herein mentioned the policy and general management of the affairs of the Group shall be directed by a Committee

b.      The Committee when complete shall consist of not less than four elected members

          The members of the Committee shall be elected annually at the Annual General Meeting

c.      In addition to the members so elected and to those serving by virtue of Clause 4 the                                                                          Committee may co-opt up to 3 further members being members of the Group who          shall serve until the conclusion of the next Annual General Meeting after individual     co-option

d.      Any casual vacancy in the Committee may be filled up by the Committee and any person appointed to fill such a casual vacancy shall hold office until the  the next Annual General Meeting and shall be eligible for election at that Meeting

e.      The Committee shall determine its own rules of procedure

 

6.   MEETINGS OF THE GROUP

 

            An Annual General Meeting of the Group shall be held at such time (not being more     than 15 months after the holding of the preceding Annual General Meeting) and place in Smarden or its vicinity as the Committee shall determine  At least 21 clear     days' notice shall be given by displaying notice of the Meeting on the parish notice board by advertisement in the Parish Magazine and by such other means as the Secretary thinks fit  At such Annual General Meeting the business shall include:-

 

            i           the election of members to serve on the Committee

ii          the appointment of an auditor or independent examiner

iii         the consideration of an annual report of the work done by or under the auspices of the Committee and of the audited or examined accounts and

           iv         the transaction of such other matters as may from time to time be necessary

 

7.   NOMINATIONS OF OFFICERS AND COMMITEE

 

            Nominations for  members of the Committee may  be made by members of the   Parish at the Annual General Meeting, or  in writing to the Secretary before the   Annual General Meeting.  Voting shall be by a show of hands at the Annual General     Meeting.

 

8.   FINANCE

 

a.         All monies raised by or on behalf of the Group shall be applied to further the objects of the Group and for no other purpose

b.         The Treasurer shall keep proper accounts of the finances of the Group

c.                  The accounts shall be audited or examined at least once a year by the auditor or       independent examiner appointed at the Annual General Meeting

 

d.                  An Audited or examined statement of the accounts for the last financial year shall          be submitted by the Committee to the Annual General Meeting as aforesaid

 

e.         A bank or building society account shall be opened with such bank or building    society as the Committee shall from time to time decide  The Committee shall       authorise, in writing, the Treasurer and at least one other member of the Committee         to sign cheques or withdrawal forms on behalf of the Group.  All cheques or             withdrawal forms must be signed by at least two authorised signatories

 

9.  ALTERATIONS TO THE CONSTITUTION

 

a.         Any alteration of this Constitution shall receive the assent of not less than two-thirds of the voting members present and voting at an Annual General Meeting or a meeting specially called for the purpose

b.         Notice of the alteration shall be given in the notice of the Meeting.   Notice of a special meeting shall be given in the same way as that for an Annual General Meeting

 

10.   DISSOLUTION

 

            If the Committee by a simple majority decide at any time that on the grounds of   expense or otherwise it is necessary or advisable to dissolve the Group it shall call      a General Meeting of which meeting not less than 21 days notice (stating the terms          of the Resolution to be proposed) shall be given  If such decision shall be confirmed         by a two thirds majority of those present and voting at such meeting the Committee        shall have power to dispose of any assets held by or on behalf of the Group  Any    assets remaining after the satisfaction of any proper debts and liabilities shall be             given or transferred to the Parish Council.